Email Signature Software
Every email sent by your employees is a brand impression that represents your company or organization. Within each email, in addition to the greeting, body, and closing, the email signature is a component that almost all email readers pay attention to. That’s why companies of all sizes are considering email signature software as a way to consistently manage employee email signatures across the entire company. Depending on the size of your team and how you want to use this valuable digital real estate, there are a number of options and vendors to consider! Sigstr being one of these options, we’re obviously biased when we say we’re the best email signature software for businesses looking to not only standardize the email signature but also turn employee email into a new marketing channel. But we also want to be a resource for whoever is reading this, regardless of which email signature management software you end up choosing (even if it isn’t us)!
Aside from Sigstr, there are a number of great tools and platforms at your disposal. This list includes (but is not limited to):
- The Symprex email signature manager
- HubSpot’s email signature generator
There are many factors to consider when evaluating email signature software vendors. The best place to start? A review site like G2! It offers a free and unbiased email signature software comparison. It’s a great way to read reviews from real customers and compare ratings. If you’d like to extend your research beyond that, here are a few other considerations:
- If you use Outlook, email signature software Microsoft Gold Partner certification is a plus!
- How do the email signature pricing options line up with your budget?
- How important is customer service to you? Are you okay with a self serve implementation or are you looking for hands-on support throughout the process?
- Do you want to use email signature banners to promote any upcoming events, content launches, or product announcements?
Among all of the options mentioned above, we’d like to especially highlight CodeTwo because we think they do a great job of providing information about their services and technology. When researching CodeTwo email signatures as a part of your overall evaluation, you will find useful information on their website. This includes:
- CodeTwo pricing
- CodeTwo email signatures review (via G2 or Capterra)
- CodeTwo migration process from other software
- CodeTwo download options for templates or banner designs
- Ease of use with the CodeTwo admin panel
- Communication from the product team and CodeTwo status updates C
- odeTwo login options
- CodeTwo email signatures for Office 365 add in
- CodeTwo email signatures for Office 365 download
- CodeTwo email signatures for Office 365 manage signatures app
Not to be confused with email signature software, e signature software offers a different solution for business needs. Here is a breakdown of how online signature software and email signature software are different:
- Email signature software
- Used to manage email signatures for any type of organization or company looking to consistently represent their brand in this piece of digital real estate within an email.
- Combines text, headshots, company logos, social media icons, and ad banners into a formatted template that matches a company’s brand and is synced with every employee’s email signature settings.
- E signature software
- A tool or platform that allows you to transfer your actual handwritten signature into a digital format.
- Or, the ability to write out a handwritten signature digitally so it can be used for contracts, proposals, or any other legal documents where your signature is needed.
Just like the section above, there are many options, tools, and platforms to consider for e signatures. Depending on your budget, a simple free digital signature software option may be best. Or, depending on where you need your signature applied, free digital signature software for PDF purposes could meet your needs. We also recommend trying hand signature generator free tools available online. This could be overwhelming for some, as there are many tools to evaluate, research, and compare. To help narrow your search, start at G2 and search for the best electronic signature software 2018. And if you need a second opinion, check out the Gartner e signature magic quadrant 2018. Between the review sites and resources like this, we’re confident you’ll be able to find e signature software that works best for your needs.
Email Signature Generator
What exactly is an email signature generator? For those with a small budget, or no budget at all, it’s best to use a free tool like this rather than paying for software. Some solutions do offer a free trial, but besides that, free email signature software will be hard to find. What’s the best part of using a tool like this? It’s free! With that said, it is also limited. You won’t have access to the full range of features and functionality that you might get by paying for email signature software. But email signature generators are perfect for those looking for a quick and easy way to get a branded email signature. All you have to do is type in your information, like your name, phone number, a website URL, and other contact details, and then the generator will format your signature into a template. From there, simply copy, paste, and click save in your Gmail or Outlook email signature settings.
Aside from the tool itself and your contact information, you also need to think about the layout of your email signature. Email signature templates, free download designs, and examples of other brand’s email signatures can help you determine how you want to arrange your email signature elements. When laying out your template, any (or all) of these elements can be included:
- First name
- Last name
- Job title or department
- Email address (not as common anymore)
- Phone number (office)
- Phone number (cell)
- Website URL
- Social media links or icons (we recommend no more than four)
- Call-to-action banner (located underneath the “business card” portion of the email signature)
Use this next section as a guide on what you like or dislike with email signature templates. Then, once you have a wish list of items to include and know what it should look like, you can start building it with a free generator tool of paid software.
Best Email Signatures Examples
There are a wide range of examples you’ll find related to email signatures, but the best email signatures examples include eye-catching call-to-action banners and a clean, easy-to-read template. Whether you’re looking for a signature for your large business, small organization, or even personal email signature templates, Sigstr has a library resources for you to access and compare email signature examples.
First, check out our brand September Issue of email signature marketing. Just like how Vogue celebrates fashion and culture with their annual publication, Sigstr does the same for email signature banners! This year’s issue includes 90 of the best email banner designs from Sigstr’s best customers. It’s amazing to see just how many different ways teams today are using email signatures to promote their most important initiatives. The banners are split into seven main categories and specific use cases:
- Events: Conference or trade show, meeting or party, happy hour or dinner, ticket sales, webinar, or virtual event
- Content: Podcast, blog or article, infographic, newsletter, ebook, report, guide, case study, video, interactive content, new website, book or magazine, or resource hub
- Product: Services or offerings, new release, demo, app download, or free trial
- Customers and Partners: Support or training, groups or community, review or ratings, referral program, or feedback
- Company: Recruitment, culture, news or press, rebrand, award or recognition, or social media
- Targeted: By location, account, persona, industry, vertical, or internal
- For A Good Cause: Philanthropy, donations, or help with the holidays
Next, if you’re looking for more examples of the entire email signature, check out Sigstr’s “36 Creative Use Cases for Email Signature Marketing” resource. As you can see from the title, it includes 36 of the very best email signatures from our customers. You’ll find examples that include a company logo, headshot, social media icons, and many different text layouts. As stated before, the best place to start before building or creating your own email signature is evaluating others and seeing who does it best. Then you can take that inspiration and make it your own with your email signature layout.
Office 365 Signature
Most email senders are either using Gmail or Outlook, with each system presenting a slightly different subset of email signature settings. Most times you’ll find that email signatures are applicable to either system, as well as any device or platform. But it is important to consider how your Office 365 signature might render and be optimized, which is why it’s so important to use email signature software to make it super simple and reliable. Free email signature software for Office 365 will be difficult to find. The best Office 365 signature manager that meets your needs will most likely cost money on a subscription or per user basis. After using Sigstr to build an email signature template, Outlook users can easily sync it to all employees with just a few clicks. This is a much more efficient process versus asking each employee to update it themselves or making them create their own signature with a free tool or generator.
Office 365 signature management can be complicated if done manually. The same goes for Exchange email signature management. And it could take your employees’ time away from more important priorities. Time is money is business today, so many businesses can easily justify the cost of email signature software for Office 365, or any other type of email signature software. By using Sigstr to track clicks, who clicked, and which open opportunities engaged with what banners, teams can now offset the cost of the “email signature management” part by turning employee email into a new advertising channel that achieves real marketing ROI.
Free Email Signature Templates for Gmail
Just like Outlook users, Gmail users can also enjoy the benefits of email signature software. Sigstr integrates directly with Gmail and Gsuite, which makes it super easy to sync a standardized email signature template to all employees. And, just like Outlook, there are also free email signature templates for Gmail. But you’ll still need software if you want to apply a template to everyone’s email signature settings.
Using software like Sigstr also allows you to utilize HTML email signature code, which is beneficial for many different reasons. Most importantly, it allows you to use graphics or images without them showing up as attachments. This HTML code adds little to no weight to your emails, so no need to worry about your emails being flagged as spam. Sigstr also works with deliverability and security experts (InboxPros, Return Path, 250ok) to ensure deliverability is 100% reliable. Not only that, Sigstr is also SOC 2 Type I compliant, SOC 2 Type II compliant, and meets all new GDPR needs. This all to say that software (like Sigstr) offers many important features (like security and deliverability) that you won’t be able to find with a free tool or generator. This applies to both Gmail and Outlook users.
Email Signature Management
Automatically-added email signatures have been around almost as long as email itself, but there has been plenty of evolution involved in this simple concept. Many have realized that a good email signature is an excellent marketing tool, and even use email signature software to be sure to serve the best option to each recipient.
Email signature management also includes options for standardized, company-wide versions. These are important for creating a uniform corporate presentation, which itself is a way to increase confidence in the company and its stability.
Now that people have realized how much power an email signature can really have, it is seen as a good investment to deal with an email signature management platform to unleash it all. The right email signature management company will have options that allow you to not only choose and change signatures across your entire company, but also create custom versions. These custom versions can be deployed to receivers in target demographics, who work at specific companies, and more. They can even be specified down to the level of individual recipients. However, which tool is the best email signature software for businesses is up for debate. It really depends on the company’s needs.
In order to get the most out of an email signature management tool, you should choose signatures based on your goals, too. For example, you should have a different signature for promoting products, events, and content releases. This not only improves response, but also helps to train your email recipients to keep an eye on what is in your signature at any given time.
Using an email signature service makes it easy to keep up with changes. The email signature software can easily be updated, not only with your signatures themselves, but with who gets which one. This lets you compose and send emails without having to worry about making manual changes with each message.
Even though it may be tempting to look for email signature software free, most businesses will find that it’s better to get a paid version. Free signature software won’t have as many options, and it is unlikely to integrate with popular CMS or ABM platforms. This will limit its usefulness, especially for companies big enough to send high volumes of emails as part of the normal course of business.
A good manager for email signature isn’t only a platform for managing email signatures. Instead, the platform for managing signatures will be part of a suite that offers plenty of other capabilities. This makes it easy for you to fit the right platform to manage email signatures into your overall marketing systems.
It is this integration that lets you use signature software to target people based on interests, demographics, company affiliation, and more. Software for managing email signatures pulls from your ABM software to mesh specific signatures with recipient information. Your software for managing signatures then sends the right messages to the right people.
Because of this, software to manage email signatures shouldn’t be seen as a standalone item. If your company is big enough to use ABM or CMS software, it’s big enough for a tool for managing email signatures that integrates with the wider platform. This ensures that your tool for managing signatures can be used to its fullest potential.
To see some examples of how you can unleash the power of a tool to manage email signatures, check out the Terminus Resource Hub. We have an excellent PDF and other resources that will be great help.
Office 365 Signature Management
Office 365’s Outlook email system is the most popular corporate email software. If your company is one of the tens of thousands that use it, it’s essential that you use an Office 365 signature management system that goes beyond the very basic capabilities that are included in the base product (and includes html email signature office 365 code).
Because of the ubiquity of Outlook and Office 365 email signature image settings, almost every signature management software is an email signature management platform for Office 365. In fact, it can be assumed that such a system is an email signature management software for Office 365 unless it specifically states otherwise. However, there are still plenty of differences between the options.
In many cases, an email signature management tool for Office 365 will work with a wider platform or suite. This lets it pull in data about your intended recipient and customize which signature is used according to that information. Other, more basic, email signature software for Office 365 won’t have as much capability. It may still allow you to use different signatures for different groups, but you’ll have to define those groups themselves. Finally, there’s the free email signature software for Office 365, which is part of Outlook itself. This is the most basic option, and isn’t really suitable for using your email signature for marketing.
There are many variations in the terms used for this type of software, but they are all pretty much the same when it comes to language. These include Office 365 signature software, Office 365 signature tool, platform for managing signatures in Office 365, software for managing email signatures in Office 365, software for managing signatures in Office 365, software to manage email signatures within Office 365, tool for managing email signatures in Office 365, tool for managing signatures in Office 365, tool to manage email signatures within Office 365, exchange email signature management, Outlook signature, Outlook signature manager, automatic email signature Outlook, email signature Office 365, and many more.
Despite the similarity in terms, each Office 365 email signature manager needs to be examined by itself on how to change email signature in outlook. Only some are useful for Office 365 signature automation that goes beyond putting the same message on every email. You will also find that the directions for how to add signature in Office 365 Outlook email 2019, how to add signature in Outlook 2016, how to add signature in Outlook web app, and how to edit signature in Outlook 365 vary depending on which software, and which platform’s email signature template Outlook, you are using.
A robust outlook email signature template solution won’t just let you set up Office 365 email signatures for an entire organization. It’ll also let you customize an Office 365 email signature template according to who will be getting the emails, or which department is sending them. You’ll find it easy to update what appears in the Outlook 365 signature location, too, so your recipients learn to check what your signature in Outlook 365 is whenever they get an “how to change signature in outlook online” email. If you’re wondering how to add signature in outlook 2010, you may need to file through older help articles on their support site.
Email Signature Management Software
With all of the options for Office 365 signature management, it may seem like there aren’t any others. However, thanks to the popularity of Gmail, there are email signature management software options that serve as excellent email signature management platform for G Suite.
Fortunately, a robust platform also offers email signature management software for G Suite. This type of email management platform for G Suite lets you customize signatures as well as you can for Outlook. Good software for managing email signatures in G Suite also gives you the ability to choose which recipients see which signatures.
Just like with Outlook (like how to add signature in outlook app), there are several capability levels available in an email signature management tool for G Suite, ranging from the basic functions in Gmail itself all the way to full ABM platform integration. This makes it important to examine each email signature management solution for G Suite before choosing one. Look for a tool for managing email signatures in G Suite that meets your needs and works with your existing ABM or CMS software. If you don’t currently use ABM software, consider upgrading – it will allow you to do much more with a tool for managing signatures in G Suite than any standalone program for adding an automatic email signature Gmail.
Best Email Signature Software
There are many email signature software options and platform providers. These include Terminus (formerly Sigstr), CodeTwo, Exclaimer, Newoldstamp, Symprex, Opensense, and more. Each of these offers its own suite of capabilities, and some work with their own or other suites to gain their full power.
To determine which one is best for you, consider your current needs and expected future needs first. Then, compare the offerings to see which ones fit best and also fit your budget.
Once you have a short list, set up free trials for all of the ones of interest. Get a CodeTwo email signatures download from their site after checking out a CodeTwo email signatures review (or several) and the CodeTwo email signatures pricing (CodeTwo signatures add-in for outlook included). Directly trying a CodeTwo download will let you see how it really works more than reading about it, so grab one before signing up. Be sure to get the CodeTwo email signatures version that does what you want, too. For example, you may want to specifically look for a CodeTwo email signatures for Office 365 download or CodeTwo login free trial.
Do the same for any others of interest. With some, like an Exclaimer signature download, you’ll find more options than usual. For example, there’s an Exclaimer free email signature generator, as well as paid options like the Exclaimer cloud signature update agent, Exclaimer signature manager Office 365, Exclaimer signature designer, and more. Once you get an Exclaimer signature login, you can use that Exclaimer login to navigate to plenty of variations and resources. You can also reach Exclaimer support from your screen to easily get help with your Exclaimer email signature questions and exclaimer signature options.
Symprex also offers plenty of resources, starting with Symprex support and the Symprex email signature manager user guide. It is also another option that uses the cloud, so you can access your Symprex cloud from any device that has internet capabilities. The Symprex email signature manager download is available right on the company’s site. It’s worth it to at least learn more about the Symprex email signature manager on their website.
Email Signature Manager
While it is possible to find a free email signature generator like MySignature or use the “signature” function of Outlook or Gmail to append a signature to your outgoing messages, and you can also get free email signature templates, these options don’t have nearly as much functionality as the paid versions. Therefore, it’s worth it to invest in a paid email signature manager if you send more than 10 or 20 emails per month. Otherwise, you’ll miss out on marketing and sales opportunities, or else find yourself spending hours on manually doing signature-related tasks that are easily automated by the best email signature generator.
A paid email signature generator can provide different signatures according to many criteria, including who is sending the email, who is receiving it, what you are promoting with the signature, and more. The company behind it will typically have many email signature examples to provide inspiration, an email signature template to help with email signature design, email signature templates free download for platform users, automatically generated HTML email signature code for easy integration, and more.
The best options allow for dynamic email signatures, so you don’t have to manually change them out when your criteria change. Dynamic signatures automatically change according to your set criteria.
As you can see, you don’t have to settle for the highly limited auto email signature options included in basic email programs. Upgrade your best free email signature generator email capabilities today to fully unleash the power of email signature marketing!