Create and Manage Your Company Outlook Signature with Terminus

Terminus Email allows you to easily build, scale, and manage Outlook email signatures for every employee in your company. Request a demo today or check out this ebook with 36 examples.

Examples, Templates, and Designs for Your Outlook Signature

The Leading Outlook Signature Software (and Much More!)

Teams use Terminus to easily add and scale Outlook signatures across their entire company. Not only that, Terminus also provides teams all of the channels and data they need to get in front of their most important prospects and customers.

[Ebook] The Total Marketing Impact of Terminus Email Banners

[Ebook] September Issue Vol II (Email Banner Designs & Inspiration)

[Blog] 6 Examples of Using Employee Email as a New Account Based Marketing Channel

Outlook Signature

Do you use Outlook every day to send emails to coworkers, customers, stakeholders, and other business contacts? If so, you’ve also probably thought about your Outlook signature. Why is the email signature so important in email interactions? It represents your personal or company brand! For some, this is a positive brand impression with their most important audience. For others, it could be a negative brand impression.

First, let’s start with the basics. Where is the typical Outlook signature location? Simply put, at the end or bottom of an email. In addition to the location of an email signature within the email, you also may be curious about the location of your Outlook signature settings. Outlook signature location Mac settings may be in a different area than an Outlook 2013 signature location, for example. One cannot simply change Outlook signature location settings, they just have to know where it is depending on their email system and computer. “Where are Outlook signatures stored Windows 10?” is another popular question we hear. The Outlook 2013 signature location Windows 10 version can be found following a path like this:

e.g. C:\Users\Brad\AppData\Roaming\Microsoft\Signatures

Whether you’re working with an Outlook online signature, Outlook Mac signature, or even Office 365 Outlook signature, it’s important to first build an Outlook signature template that works across all email systems and devices. Using software like Sigstr allows the Brand or Marketing team to control a certain Outlook signature field so it can or cannot be customized by employees. For example, the company tagline should be locked and not changed by the employee. However, if they want to go by “Mike” instead or “Michael”, Sigstr gives them the ability to edit that particular field within their Outlook signature.

Why are all of these details so important? Because your most important audience (those you email every day) pay special attention to this area of an email. So use it to your advantage! And turn the millions of emails you and your employees send every year into your new favorite advertising channel. We’ll not only show you how to effectively build and add your Outlook signature, but we’ll also share examples of how teams today use Outlook signatures to promote their most important initiatives.

How to Add Signature in Outlook 365

Before actually using your shiny new Outlook signature in every email sent by your team, you’ll first need to know how to add signature in Outlook 365! The step-by-step instructions below can answer any of these variations:

  • How to add signature in Outlook 2010?
  • How to add signature in Outlook 2013?
  • How to add signature in Outlook 2013 Windows 10?
  • How to add signature in Outlook 2016?
  • How to add signature in Outlook 2017?
  • How to add signature in Outlook 2018?

Step 1: Log into your Outlook account

Step 2: Find and click “Settings” (located at the top of the page)

Step 3: Find and click “View all Outlook settings”

Step 4: Find and click “Mail” and “Compose and reply”

Step 5: Find “Email signature” by scrolling down

Step 6: Add your contact information

Step 7: Click “Save”

Of course this simple process is easy for one person to complete. For hundreds of employees, however, this becomes a challenge. Notice in the bulleted list above we did not include “How to add signature in Outlook 2013 automatically,” and that’s because you will need email signature software to make this happen. Are you asking yourself any of these questions about Office 365 or Hotmail?

  • How to add signature in Office 365 Outlook email?
  • How to add signature in Office 365 online?
  • How to add signature in Outlook 365 desktop?
  • How to add signature in Hotmail Outlook?
  • How do you create a signature in Outlook Office 365?

Sigstr can cover all of these challenges and more! All of your employees can have beautifully branded email signatures customized with their correct contact information. Just follow these easy steps:

Step 1: When ready to launch Sigstr, employees will receive a welcome email to get started.

Step 2: Employees then need to click “Get Started” and update their password.

Step 3: Navigate to Outlook Web Access and copy the Outlook signature coding.

Step 4: Sign into their Outlook Web Access.

Step 5: On the navigation bar, choose Outlook (or find the Office 365 Access Launcher Icon and click on that).

Step 6: On the navigation bar, choose “Settings” and then “Options”.

Step 7: Click “Settings” and then “Mail” (or “Mail” to “Layout” to “Email signature”).

Step 8: In the email signature text box, paste their Sigstr signature.

Step 9: Click “Save”

Best Email Signature Examples

After learning the basics of locating your Outlook signature settings and knowing how to add a new signature (or edit an existing one), it’s time to think about the design of your email signature. What’s the best place to start? Usually teams find some inspiration by browsing through the best email signatures examples. Sigstr is the number one source for email signature examples, designs, trends, and best practices. We have developed numerous resources that include hundreds of the very best email signature examples out there.

Thirty-Six Creative Use Cases for Email Signature Marketing

Sigstr customers are doing so many wildly creative things with employee email as a new advertising channel that we decided to tally up the total amount of different use cases. Not only did we list out all thirty-six ways of using email banner ads, we also included a best-in-class example for each! If you’re looking for all of the different ways to use an Office 365 email signature image to promote content, events, announcements, and more, this is the resource for you.

September Issue of Email Signature Marketing

If you’re looking for different design ideas and sources of inspiration for your future email banner ads (and not necessarily the “business card” portion of the email signature), check out this resource. The Sigstr team compiled fifty of the very best email signature banners and put a spotlight on the designers and teams behind each of these ads. This ebook includes big brand names and shows how they use this channel to display their banner ads (just like any other advertising channel). Did we mention that this resource has won multiple B2B content awards?

The State of Email Signature Marketing

The Sigstr research team analyzed over a thousand email signature banners and compiled interesting trends and data points that make up this nerdy ebook. It covers different color combinations, use cases, call-to-action styles, and design elements found in a typical email signature or responsive email signature template today. It also reveals which trends are most popular and most effective. For example, blue is the most common prominent banner color, but purple is the most effective (in terms of average click-through-rate). Get fun facts like this and more in this comprehensive report.

Free Email Signature Templates for Gmail

Not using Outlook? No problem! There are free email signature templates for Gmail available that work great for single users and small teams. If you’re in search of personal email signature templates that can boost your personal brand, we can certainly point you in the right direction. Here are a few of our favorite free email signature generators for Gmail users:

  • Drift
  • HubSpot
  • WiseStamp

There’s a big difference between creating and managing an email signature for one person versus multiple employees across an entire organization. If you just need one, we recommend a free option! If you need more than one email signature for tens, hundreds, or thousands of employees, we recommend investing in email signature software (like Sigstr).

No matter which option you choose, a good place to start is with the design and template. Try searching for an email signature templates free download and start playing around with different designs. This is the perfect way to sort through your priority list of email signature elements. You can’t include everything, so use a free template to determine what’s most important to you. Social media icons? A professional headshot? A call-to-action banner? There are more decisions than one might realize when crafting up the perfect email signature. Before buying software or spending time building your email signature template, know your blueprint first!

Office 365 Signature Management

After locating your Outlook signature, knowing how to add a new one (or edit an existing one), and collecting free resources to help with the design, it’s time to think about Office 365 signature management for your entire company or organization. Using software like Sigstr can help teams manage multiple signatures in Outlook 365 or build a standardized Office 365 email signature template. It can also help solve any of these issues:

  • Outlook 2013 signature not working
  • Outlook 2013 signature freezes
  • Outlook 2016 signature not working

Office 365 Outlook signature management is much more than solving these issues, however. It also allows teams to consistently represent the company’s brand, in a positive way, with every email sent. By managing company email signatures with software, users are able to automatically update certain elements of the email signature template without any action from the end user. This is all possible with Office 365 email signature HTML code that can update by the sender or the recipient. Even with users using Mac Mail, Sigstr can work seamlessly with an Apple Mail signature template. In addition to the input (with employee data and create email signature template Outlook features), Sigstr can also help users with the output of any email signature data. Are you currently wondering, “How do I export my signature in Outlook 2016?” Sigstr can help with that! Need other ways to export signatures? Outlook 2016 Mac users, for example, can use Sigstr for that too!

Whether it be something general like banner ad designs, or something very specific like Outlook 2016 signature file location Windows 10 issues, Sigstr can help with your Outlook signature needs and more!

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